By-Laws

Of

THE REPUBLICAN EXECUTIVE COMMITTEE

Of

HANCOCK COUNTY, WEST VIRGINIA

ARTICLE I

NAME

The name of this organization shall be the Republican Executive Committee of Hancock County, West Virginia.

ARTICLE II

OBJECT AND PURPOSES

The purposes of the Committee shall include, but not be limited to:

1. exercising jurisdiction and power over all matters relating to the Republican Party and its welfare in Hancock County, West Virginia,

2. filling vacancies that may exist on the Republican ticket for any general election, pursuant to all applicable laws and committee rules,

3. appointing legally qualified persons for appointment as registrars of the voters in the various election precincts and certifying the names and addresses of such persons to the County Court of Hancock County,

4. appointing legally qualified persons to act as election officers of the various voting precincts of such county and certifying the names and addresses of such persons to the County Court of Hancock County,

5. soliciting and collecting funds with which to carry on any campaigns and to extend such funds as the chairman and his committee may deem wise and just, and

6. conducting such other business as may be delegated to it by the Republican Executive Committee of West Virginia and the election laws of the State of West Virginia.

 

ARTICLE III

MEMBERS

Section 1: As authorized by the laws of the State of West Virginia, members of the executive committee are elected every four years.  The membership of the executive committee shall consist of twenty (20) individuals, eighteen (18) elected as described in Section 2 of this article, and two (2) At-Large members chosen as described in Section 3 of this article.  

Section 2: At each off year election primary, (non-presidential), the voters of the Republican Party shall elect one male and one female from each of the following areas to serve on the Republican County Executive Committee of Hancock County, West Virginia.

            GRANT DISTRICT:       

            Precincts 1, 2, and 5 ------------------ Grant District # 1

            Precincts 3, 4, and 6------------------- Grant District # 2

            Precincts 7, 8, and 9------------------- Grant District # 3

            CLAY DISTRICTS:

            Precincts 10, 11, and 12 ------------- Clay District # 1          

            Precincts 13, 14, and 19 ------------- Clay District # 2

            Precincts 15, 16, 17, and 18 -------- Clay District # 3

            BUTLER DISTRICTS:

            Precincts 20, 22, and 24 ------------- Butler District # 1

            Precincts 21, 23, and 25 ------------- Butler District # 2

            Precincts 26, 27, and 28 ------------- Butler District # 3

Section 3:  Two (2) At-Large members shall be elected by majority vote of the eighteen (18) elected members of the executive committee at the first meeting of the elected members following their election.  The At-Large members may be elected from among all registered Republicans in Hancock County. 

Section 4:  All members of the executive committee elected from each political division as herein provided shall reside within the county, district, and precinct from which chosen.  If an elected member moves out of the county, district, and precinct from which chosen, he/she shall forfeit his/her position on the executive committee.

Section 5: The term of office of the eighteen (18) elected members of the Hancock County Executive Committee shall begin on the first day of the month following the off year primary elections (non-presidential) and shall continue for four years thereafter or until their successors are elected.   

Section 6: The term of office for the At-Large members of the Hancock County Executive Committee shall begin at the time of their election and continue for a term of four years or until their successors are elected. 

Section 7: Vacancies in the executive committee shall be filled by the members of the committee for the unexpired term from nominees submitted by the remaining members from the magisterial district in which the vacancy exists.  

Section 8: If any committee member fails to attend more than 50% of the executive committee meetings held during a six month period, he/she shall be subject to removal from the executive committee by a 2/3 vote of the remaining members of the committee. 

ARTICLE IV

OFFICERS

Section 1: The officers of the Committee shall be a chairman, a vice-chairman, a secretary, and a treasurer.  All officers shall be elected by the twenty (20) members of the committee from among the committee membership. 

Section 2: The term of all officers shall be four years or until their successors are elected.  Officers shall be elected at the first meeting of the committee following the regularly scheduled election of members.  The term of all officers shall begin on the date of their election. 

Section 3: Vacancies in any office other than Chairman shall be filled by the Chairman with the approval of the Committee.

Section 4: Any vacancy in the office of Chairman shall be filled by majority vote of the executive committee for the unexpired term. 

ARTICLE V

DUTIES OF THE CHAIRMAN

Section 1: The Chairman shall be the chief executive of the committee and shall be responsible for the management and administration of its affairs, subject to these by-laws and any instructions given to him/her by the committee.

Section 2: The Chairman shall have no vote at any meeting of the committee, except where his/her vote will affect the outcome of the vote.

Section 3: The Chairman shall appoint the membership and designate the Chairman of all sub-committees of the executive committee except as otherwise provided in these by-Laws. He/she may appoint such committees and/or assistants to assist him in the administration of the affairs of the Committee as he/she shall deem necessary and proper. 

Section 4: The Chairman shall appoint a qualified attorney-at-law as the General Counsel for the Committee.  The General Counsel shall advise the Chairman and the committee on legal matters and perform such other services as the Chairman, the officers, or the members of the Committee may request. The Chairman may also, at his discretion, appoint one or more Assistant Counsels to the Committee.

Section 5: The Chairman shall appoint as Parliamentarian a person skilled in parliamentary rules to advise the Chairman and the Committee when necessary on the proper procedures for conducting meetings of the Committee.

ARTICLE VI

DUTIES OF THE OTHER OFFICERS

Section 1: It shall be the duty of the vice chairman to preside at all meetings of the executive committee in the absence of the chairman, and to perform such other duties as may be assigned to him/her by the chairman or the executive committee.

Section 2: The duties of the secretary shall include the following:

a. Keeping an accurate journal of the minutes of all meetings of the executive committee.

b. Preparing such reports as the chairman or the executive committee may require.

c. Maintaining all necessary correspondence of the executive committee.

d. Assuming the duties the chairman at any meeting at which the chairman and the vice chairman are absent, and

e. Performing such other duties as maybe assigned by the chairman or the executive committee.

Section 3: The duties of the treasurer shall include the following:

a. Receiving and having charge of all funds of the executive committee and depositing such funds in the name of the executive committee in one or more separate bank accounts to be designated by the executive committee.

b. Assuming the duties of the chairman at any meeting of the executive committee at which the chairman, the vice chairman, and the secretary are absent, and

c. Performing such other duties as may be assigned by the chairman or the executive committee.

ARTICLE VII

MEETINGS

Section 1: As soon as practicable and within the first full month after the primary election of a new executive committee, as provided by the Code of West Virginia, members of the executive committee shall convene at a time and a place to be designated by the Chairman of the retiring executive committee, and shall proceed to elect the at-large members, a Chairman, Vice-Chairman, Secretary, and Treasurer.  The at-large members shall be elected before the officers are elected, and the chairman of the retiring executive committee shall preside until the election of the chairman of the newly elected executive committee. 

Section 2: The executive committee shall have regular quarterly meetings at a time and place to be designated by the chairman.  Special meetings may also be held upon the call of the chairman or on demand of five (5) members of the executive committee. 

Section 3: Seven (7) days notice, in writing, by publication in the newspaper, or by telephone calls to all committee members, shall be given to the executive committee prior to the date of any regular or special meeting.

Section 4: The notice of any special meeting shall include the purpose of such meeting in the call to the meeting.  By 2/3 vote the executive committee may consider in a special meeting items not announced in the call of the special meeting. 

Section 5: The order of business at any regular meeting shall be as follows:

1.) Prayer;

2.) Roll Call of Members;

3.) The reading of the minutes of the previous meeting and approval thereof;

4.) Introduction of guests;

5.) Filling of any vacancies on the Executive Committee;

6.) Reports of Chairman and other officers;

7.) Reports of Committees;

8.) Unfinished business;

9.) New Business;

10.) Adjournment.

Section 6: A member of the executive committee may be represented at any meeting by a proxy issued in writing by the member and filed with the secretary.  Any proxy shall designate the person holding the proxy and shall be signed by the absent member. During the roll call, persons holding proxies shall be required by the Chairman to exhibit and file the proxy with the Secretary. No proxy shall be recognized unless the same be filed with the Secretary during the roll call of members at any meeting, the holder clearly announcing the name of the Committee member so represented, and the name of the holder of the proxy.

Section 7: A majority of committee members, present in person or by proxy, shall be necessary to constitute a quorum for the transaction of business by the committee. 

ARTICLE VIII

PARLIAMENTARY AUTHORITY

All meetings of the executive committee shall be conducted according to the procedures described in the most current edition of Robert's Rules of Order, Newly Revised in all cases where they are not inconsistent with these bylaws or special or standing rules adopted by the executive committee. 

ARTICLE IX

AMENDMENTS

Section 1: These bylaws may be amended by a two-thirds vote at any meeting of the committee, provided that the committee membership has been notified of the proposed amendment(s) at least ten days prior to the meeting at which the vote shall be taken. 

Section 2: Any move to dissolve the committee shall be considered an amendment and shall require the aforementioned stipulations. In addition, the Corporate Secretary shall be required to notify all members of the proposal to dissolve prior to the meeting at which the proposal is to be voted upon.

ARTICLE X

OPERATIONAL PROCEDURES

Section 1: All expenditures of the executive committee shall be made by check.  All accounts shall require the signature of the chairman and the treasurer for withdrawal of funds. 

Section 2: The executive committee shall have the authority to determine the location of its headquarters. These By-Laws are hereby approved and adopted this 8^th day of December 2007 at a regular quarterly meeting of the Republican County Executive Committee of Hancock County, West Virginia.